1. Who we are

Matchdayphotos.co.uk (“we”, “us” or “our”) provides an online platform that allows sports clubs to organise photo albums and share them with photographers and other authorised users.

We provide the tools to upload, organise and access albums. Clubs and their users are responsible for the content they upload and share.

For questions about this policy, contact us at hello@matchdayphotos.co.uk.

2. Information we collect

We may collect the following information when you use our platform:

• Account information: your name, email address and login details.
• Club information: club name, profile details and information about users invited to join a club.
• Uploaded content: photographs, album titles, descriptions and related information.
• Reports and communications: information submitted when you report an album or contact us for support.
• Technical information: such as your IP address, device and browser information, and basic usage data where necessary.

Photographs may contain personal information about people shown in them.

3. How we use your information

We use your information to:

• Create and manage accounts and club profiles.
• Allow clubs and authorised users to upload, organise and share albums.
• Manage invitations and access permissions.
• Receive and respond to reports about potentially inappropriate or unlawful content.
• Maintain platform security, prevent misuse and resolve technical issues.
• Meet our legal obligations and respond to valid legal requests.

We rely on the appropriate legal basis for each activity, such as providing our service under our agreement with you, pursuing legitimate interests in operating and protecting the platform, or meeting legal obligations.

4. Photographs and responsibility for content

We do not claim ownership of photographs uploaded to the platform. Ownership remains with the relevant copyright owner.

Our role is to provide the tools for clubs and their authorised users to upload, organise and share photographs. Clubs and uploaders are responsible for ensuring they have the necessary rights, permissions and lawful basis to upload and share the content, including where photographs identify individuals or show children.

We do not routinely review or approve every photograph before it is uploaded. However, users can report albums they believe contain unlawful, inappropriate or unauthorised content. We may review reports, restrict access to or remove content, and take further action where appropriate or legally required.

Nothing in this policy removes any legal responsibilities we may have as the platform provider.

5. Who we share information with

Your information may be accessible to the club and users with whom you share it, depending on the platform's access settings.

We may also share information with trusted service providers who help us host, maintain and secure the platform, or where disclosure is required by law.

We do not sell your personal information.

If we use service providers or infrastructure outside the UK, we will take the steps required by applicable data protection law to protect any international transfers.

6. How long we keep information

We keep personal information only for as long as reasonably necessary for the purposes described in this policy, including providing the service, maintaining security and meeting legal obligations.

When an account or album is deleted, we will delete or anonymise the associated information within a reasonable period, unless we need to retain it for legitimate or legal reasons. Copies may remain temporarily in backups.

7. Cookies and similar technologies

We use essential cookies to keep you signed in, maintain security and make the platform work properly.

We do not use any unnecessary cookies. If we use analytics, advertising or other non-essential cookies, we will provide the required information and obtain consent where applicable.

8. Keeping your information safe

We use appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse or disclosure.

No online service can guarantee complete security, but we take reasonable steps to protect the information entrusted to us.

9. Your rights

Under applicable data protection law, you may have the right to request access to your personal information, correct it, delete it, restrict or object to certain uses, or receive a copy of information you provided to us.

These rights depend on the circumstances and are subject to legal exceptions. To exercise your rights, contact us at hello@matchdayphotos.co.uk.

You can also complain to the UK Information Commissioner's Office (ICO) at https://ico.org.uk/ if you believe your personal information has been handled unlawfully.

10. Changes to this policy

We may update this policy as the platform develops or our legal obligations change. We will publish the latest version on our website and update the date above.

11. Contact us

For privacy questions, requests or concerns, contact hello@matchdayphotos.co.uk.